Privacy Policy
Holland Hellenic Shipping Agencies Ltd is committed to protecting the integrity, availability and confidentiality of your personal data. This Privacy Policy outlines your rights to privacy and tells you how we process personal data.
Holland Hellenic Shipping Agencies Ltd is bound by the requirements of EU General Data Protection Regulation (GDPR).
Personal data is defined as “any information relating to an identified or identifiable natural person (‘data subject’);
‘processing’ means: any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
‘controller’ means: the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;
Controller
Holland Hellenic Shipping Agencies Ltd, is a company registered in Greece. It processes personal data, as an employer, as a supplier of services, for marketing purposes and in connection to visits to its website www.hollandhellenic.gr
How we process your personal information
Holland Hellenic Shipping Agencies ltd processes personal information for the following purposes:
a) In relation to the performance of contractual and/or legal obligations. This personal information is often shared with state authorities or maritime professionals as required for the fulfilment of a contract and/or for legal compliance. This personal information may also be exchanged and transferred outside of the EU if such exchange and transfer is required for the fulfillment of contracts and/or is legally required. It will not be disclosed nor sold to parties unrelated these purposes. Personal data is stored in secure databases and deleted every ten years after completion of contractual obligations.
b) For marketing & busines relations purposes. This personal information includes your name, job title, company, business email address and business postal address. It is not disclosed nor sold to third parties but may be shared with server providers and website administrators. Personal data for marketing purposes remain in Holland Hellenic Shipping Agencies password-controlled database unless the data subject requests the deletion.
c) In relation to recruitment. When you apply for a job vacancy, we shall retain your personal data submitted to us through your cv application for a maximum of one year. During this period, your personal information shall be disclosed only internally to the appropriate decision-making people of our Company. After this period your personal data will be deleted. We will not disclose nor sell your personal information to third parties.
d) In relation to employment. The Company keeps such personal data for its employees as required by employment laws, social security laws and taxation laws of Greece. This data is securely stored and maintain during the employment period. In case of termination of employment, the Company shall maintain such personal data for as the Greek law prescribes. Employment-related personal data are shared with or processed by IT professionals and accountants. It will not be disclosed nor sold to parties unrelated to the employment-related internal procedures.
Our offices are surveilled by CCTV cameras for the protection of property and of lives. CCTV recorded images are stored for a minimum period of time (two weeks) and are automatically destroyed afterwards.
In any case, the Company shall not sell personal data or use it in a way that is contrary to data protection regulations and to ethics.
Cookies
Holland Hellenic Shipping Agencies website uses cookies. A cookie is a small file of letters and numbers that is stored on your computer to recognize your computer at recurring visits and may contain information such as registration data, user preferences and enabling basic website functionalities. The cookie may transmit information via your browser with a purpose to authenticate or identify the user. A cookie cannot collect information from the user’s computer or carry any viruses. In most browsers you can accept or reject all, or certain, cookies. By clicking ‘I understand’, you will consent to our cookies – enabling you to use our site to its full extent. Cookies will be used until you delete them manually or wait until they expire.
Data Protection
Holland Hellenic Shipping Agencies takes data protection seriously and has adopted appropriate technical and organizational measures to protect personal data against loss, misuse, unauthorized access, theft, disclosure, and destruction from third parties. HHSA is committed to communicate any personal data breach to the data subject and the Supervising Authority within 72 hours.
Your protection rights
We would like to make sure you are fully aware of all of your data protection rights. You have the following rights:
-The right to access – You have the right to request Holland Hellenic Shipping Agencies ltd for copies of your personal data.
-The right to rectification – You have the right to request that Holland Hellenic Shipping Agencies ltd corrects any information you believe is inaccurate. You also have the right to request Holland Hellenic Shipping Agencies ltd to complete the information you believe is incomplete.
-The right to erasure – You have the right to request that Holland Hellenic Shipping Agencies ltd erases your personal data, under certain conditions.
-The right to restrict processing – You have the right to request that Holland Hellenic Shipping Agencies ltd restricts the processing of your personal data, under certain conditions.
-The right to object – You have the right to deny the processing of your personal data under certain conditions related to profiling or violation of interests, rights or freedoms of the data subject.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: operations@hollandhellenic.gr
You have the right to lodge a complaint with your national data protection authority or the Hellenic Data Protection Authority (HDPA). The contact information for HDPA is the following:
Hellenic Data Protection Authority, Kifisias Avenue 1-3, 115 23 Αthens, Greece
Changes to this Privacy Policy
This privacy policy is under regular review and any updates are posted on Holland Hellenic Shipping Agencies website. It was last updated on December 2022
